Support for student life

1 Tuition Fees

Tuition fees

	Annual Amount	Amounts Due: 1st and 2nd Payment Periods
Undergraduate Students (excl. Evening Course)	¥535,800	Term 1 & 2	¥267,900
		Term 3 & 4	¥267,900
Undergraduate Evening Course Students	¥267,900	Term 1 & 2	¥133,950
		Term 3 & 4	¥133,950
Graduate Students (Excl. School of Law)	¥535,800	Term 1 & 2	¥267,900
		Term 3 & 4	¥267,900
Graduate School of Law	¥804,000	Term 1 & 2	¥402,000
		Term 3 & 4	¥402,000

• If there is a revision of tuition fees at any time during the academic year, the new tuition fees will be enforced from the time of revision.
• If long-term registration is permitted, tuition fees will vary.

How to pay tuition fees

Your annual tuition fees are divided into two equal payments. There are four terms in the academic year. The first amount is due at the beginning of the first term and the second amount, at the beginning of the third term. Please pay by account transfer or bank transfer.

Account Transfer

Bank Transfer

In order to pay tuition fees, you must first open an account at one of the following financial institutions: Chugoku Bank, Tomato Bank, or Japan Post Office Bank.Once your account is set up, the tuition fee will be automatically withdrawn from your registered bank account on the designated date. You bank account will be debited on the specific transfer dates. Please note: The account holder can be either the student or their guardian. Your account details must be conveyed to the University ahead of time. ■Specified transfer date 　First payment period: May 27 　Second payment period: November 27 Please deposit funds in the registered account the previous business day to the specified transfer date. If the designated transfer day falls on a bank holiday, please deposit funds on the business day prior to the designated transfer day.

If automatic withdrawal has not been arranged or cannot be processed, a bill will be sent to the guarantor or student. ■Billing Period 　First payment period: early in May 　Second payment period: early in November ■Method of Payment 　Please make transfer from your nearby financial institution by the deadline stipulated on the bill. 　Any handling charge will be paid by the fee-paying party (student).

Caution: If payment is not made by the deadline, we will bill the student or guarantor. If the bill is still not paid, the student will be removed from the university register pursuant to Okayama University Regulations.

2 Scholarships and Tuition Fees Exemption (Applicable for Japanese students only)

Brand-new study support system for higher education（Japan Student Services Organization (JASSO) Scholarship is offering tuition fee exemption）

Okayama University is one of the designated institutions of the New Higher Education Support System. By combining the JASSO scholarship and tuition fee exemption, you may be able to pursue a higher education with less financial burden.

For more information, please see the following websites:
■MEXT website:https://www.mext.go.jp/kyufu/index.htm
■JASSO homepage:https://www.jasso.go.jp/shogakukin/kyufu/index.html

Outline of the system

• Monthly payments:
  There are four types of scholarships, including full or partial (2/3, 1/3 or 1/4). Eligibility is determined according to household income.
• Payment adjustments when receiving multiple scholarships:
  There is a limit to how much students can receive monthly from state scholarships. Therefore, in cases where students are recipients of other scholarships or loans, the monthly amount awarded by this scholarship may be reduced, even in cases where a full scholarship is awarded.
• Target students:
  Students from households who are exempt from paying residence tax, or those in equivalent situations. Students who are receiving other scholarships may still apply.
  As a general rule, new students are eligible for application fee reduction/exemption.

Requirements

It is necessary for students to meet the general requirements regarding academic standing, household status (income, assets, etc.), university admission period, and status of residence in order to apply.

Application period

April or September
Please refer to the Okayama University website for confirmation of the exact dates.

Procedures after receiving the scholarship

In order to keep receiving the scholarship during your time at university, it is necessary to reapply each year. A review board will confirm your academic standing and household status to determine whether or not you are eligible to continue receiving the scholarship.
For more information regarding application procedures and requirements, please see the university homepage, notice boards, and relevant distributed materials.

Payment of tuition fees and admission fees

Students who have applied for this scholarship will be granted postponement for tuition and/or admission fees until receiving the results of their application. After receiving notification of the result, students will also receive confirmation of the amount they have to pay (in the case of partial reduction) as well as the payment deadline.
- Please note that if students fail to make a payment by the deadline, their enrolment will be cancelled.

Japan Student Services Organization (JASSO) Student Loan

The Japan Student Services Organization (‘JASSO’) makes loans to excellent students who have difficulty continuing their education due to economic hardship. For details, please check the notice boards, the Okayama University website and the JASSO homepage.
■JASSOhomepage:https://www.jasso.go.jp/shogakukin/kyufu/index.html

Recruitment Period

Type of Recruitment	Application Period	Remarks
Ordinary Recruitment	To be announced on the Okayama University homepage and campus bulletin board around late March.	The application period is, in principle, open once a year.
Emergency Recruitment Urgent Recruitment	As Required	Application can be made where the sponsor for living expenses: - dies, becomes unemployed, or is the victim of disaster. (Such application is only possible within one year of such sudden loss of living expenses.)

Procedures after you accepted

The scholarship grant does not confer any right of continuance (of its grant of payments) until graduation. You must carry out a continuation procedure every year on the Internet. Students should find procedures details on the JASSO handbook or on the notice boards and the Okayama University homepage.

Local Authorities and Private Organizations

Okayama University partners with local governments and private organizations, in addition to the Japan Student Services Organization (JASSO), to provide students with the opportunity to receive full or partial scholarships. Depending on the scholarship organization, the eligibility requirements, application method, amount received scholarship or loan, application period，and any additional requirements may differ. Before applying, be sure whether or not the scholarship can be applied for while receiving other scholarships.
For more information, please refer to the notice boards on campus, as well as the Okayama University website.

3 Okayama University Tuition Fee Exemption (Okayama University's　Original System)

Okayama University Tuition Fee Exemption (Okayama University’s Original System)

This is the information for international students. Undergraduates who fall under any of the following is eligible to apply for the Tuition Fee Exemption.

1. Those who were heavily damaged from natural disaster such as "2024 Noto Peninsula Earthquake", “2020 Kyushu Floods”or“Torrential Rains in July 2018” while they stayed in Japan.
2. Those whose annual income simulations have been rapidly deteriorated due to the influence of COVID-19, and his/her current income in Japan is expected to decrease and must be less than half of his/her annual income of the year before last year (or last year) in Japan.

If you are an international student applying for the above, please visit the website below and prepare the application form and required documents carefully.
Okayama University Tuition Fee Exemption (Okayama University’s Original System

Outline of the system

• Amount of Tuition Fee Exemption
  One Academic Year is divided into two periods, the First Semester (April to September) and the Second Semester (October to March). Exemptions of each semesters are decided individually according to three categories: “Full Exemption,” “Half exemption” or “Not Approved.”

Application period

Application Period for the First Semester (April to September)	Scheduled from February to March
Application Period for the Second Semester (October to March)	Scheduled from August to September

※Students applying for the Tuition Fee Exemption must understand clearly the details of the Application Period and Deadline on the WEB page below.
https://www.okayama-u.ac.jp/tp/life/seikatu_a1.html

4 Dormitories

Dormitories: Female Students

We provide dormitories for female undergraduate students living away from their families.
Summary:

Eligibility for entering the dormitory	Economic conditions: annual income of sponsors for living expenses Geographical conditions: roughly one hour or more of commuting time
Dormitory candidates	Female undergraduate students
Capacity	108 students
Places offered	Freshmen: about 20~30 (offered January ~ February before university entrance) Other students: if vacancy occurs during the academic year. July applicants enter dormitory in September.
Length of dormitory residence	Within the study period, and until the day following the graduation ceremony, as a rule.
Monthly boarding fees	Boarding fee: ¥4,300 Dormitory fee: ¥6,500 Internet use: ¥1,540 Electricity for individual rooms is to be borne by each student.
Building facilities, etc	Five-story, reinforced concrete building (constructed in 1981) Single room (Containing: bed, desk, chair, bookshelf, and locker) Joint use of bath, toilet, and kitchen
Location	6-2 Kuwanoki-cho Kita Ward, Okayama City 700-0084

※Refer to pp. 45~46 for International Student Share House (mixed-type dormitory where foreign students and Japanese students live together)

5 Apartments

Introduction of Rental Apartments.

Okayama University Cooperative (Peach Union, 1st Fl.) offers a real estate agency service to students wishing to live in rental apartments.
Rents are generally as follows even though they vary depending on the property’s age, construction, facilities, width, and environs.

List of standard rents of listed properties

Classification	Six tatami-mat apartment	Eight tatami-mat apartment
One room + kitchen, integrated toilet and bathroom	¥20,000 ~ ¥30,000	¥25,000 ~ ¥35,000
One room + kitchen, separate toilet and bathroom	¥25,000 ~ ¥40,000	¥35,000 ~ ¥60,000

※Common service expenses and utility expenses are additional to rent.
Note: When signing a contract, first confirm the contact contents thoroughly so as to avoid future problems.

6 Part-time Jobs

Introduction of Part-time Jobs

Okayama University Cooperative (first floor of Peach Union, second floor of Muscat Union, and Kojika Shop) offers information to students interested in part-time jobs on its website (A-nabi).

Average wages according to job type (Overview)

(Based on figures for 2022 academic year)

Types of job	List of average wages
Private tutors	(hourly) around ¥2,000
Restaurants	(hourly) around ¥1,000
Sales assistants	(hourly) around ¥1,000
Light labor	(hourly) around ¥1,000

7 Student Discounts and Commuting Passes, Etc.

Student Discount Certificates

Student discount certificates can be issued only in the following cases when using Japan Railways for a journey exceeding 100 km one-way. There is a 20% discount on an ordinary fare. For private railway, bus and ferry companies, please check their discount schemes and use them accordingly.

• Returning home for vacations and errands
• Vacation or Return Home for Specific Reason (Excluding practical experience for teaching practice)
• University-approved special activities or extra-curricular activities for physical or cultural education
• Taking examinations for a job or advancing on to higher education
• Participation in university-approved educational tours or events
• Travel for treatment of injury or disease which hinder student learning
• Guardian accompanying student travel

Each student can have student discount certificates issued by the automatic certificate issuing machine, and there is no limit to the number of certificates issuable when used for the above purposes. Validity is within three months from the date of issue, so plan well in using the certificates. Refer to the homepage for the location of automatic certificate issuing machine installations.

Student Commuting Pass / Season Tickets (Commuting Certificates)

Appropriate Counter

Student Support Office, General Education Building A, 2nd Fl., Tel. 086-251-7185

When using JR West

You need a ‘duplicate student commuting pass’. Have this duplicate issued by showing your student ID to the counter in charge. You can purchase a student Commuting Pass / Season Ticket by presenting this duplicate along with your student ID at the ticket sale counter of JR.

When using private railways within Okayama Prefecture

Depending on the company, you need either a 'duplicate student commuting ticket' or a ‘student commuting certificate’. Please ask each company which certificate is appropriate.

When using private railways outside Okayama Prefecture

Some companies do not use the ‘duplicate student commuting ticket’, but instead use a ‘student commuting certificate’. Please ask each company which certificate is appropriate.

Commuting Pass / Season Tickets for Practical Training

Appropriate Counter

Student Support Office, General Education Building A, 2nd Fl., Tel. 086-251-7185

When you need to commute to an institution other than Okayama University for classes (practical training etc) as part of university education, you can purchase a commuting pass for practical training. You will require advance permission from the relevant transportation company and must present your ‘student commuting certificate, etc’. Please be sure to consult with the transportation company well in advance because applications to JR take four weeks for permission to be granted.

8 Member Discount Services

Ohara Museum of Art, ‘School Members Service’
Okayama Korakuen Garden, 'Campus Members Service’,

Take advantage of these services to broaden your horizons.

Entrance to Ohara Museum of Art, admission free (Kurashiki City)

Ohara Museum of Art is the first western art museum in Japan and was established by the entrepreneur, Ohara Magosaburo in 1930.
Okayama University has been a member of the 'School Members Service’ at Ohara Museum of Art since June, 2007. When an undergraduate or graduate student presents their student ID, he/she can freely enter the following galleries without limit: - the Main Gallery, the Annex, the Craft Art Gallery (except special exhibitions).

Free Admission Fee to the Kurashiki Archaeology Museum (Kurashiki City)

The Kurashiki Museum of Archaeology, opened in 1950, is an archaeological museum housed in a renovated Edo Period warehouse.
Okayama University undergraduate and graduate students can enter the Kurashiki Archaeology Museum for free as many times as they wish, except for special exhibitions, upon presentation of their student ID card.

Okayama Korakuen Garden, Okayama Prefectural Museum, and Okayama Prefectural Museum of Art admission free (Okayama City)

Okayama Korakuen Garden is one of the three outstanding gardens in Japan designated as a place of special scenic beauty.
This university has been a member of the 'Campus Member Service' of Okayama Korakuen Garden since January, 2015.
When an undergraduate or graduate student presents a student ID, he/she can freely enter Okayama Korakuen Garden, Okayama Prefectural Museum, Okayama Prefectural Museum of Art (except for special exhibitions) without limit.
※ Prefectural Museum is undergoing a seismic retrofit, and will open in October 2022.

※Photographs provided by the Okayama Prefecture Sightseeing Federation

9 Disaster and Accident Insurance for Student Education and Research, and Personal Accident Insurance for Students Pursuing Education and Research

It is necessary for students to prepare adequately for disasters and accidents in order to feel safe and fulfilled, while participating in education and research activities. This university introduced the 'Disaster and Accident Insurance for Student Education and Research' and ‘Personal Accident Insurance for Students Pursuing Education and Research’. These are managed by the Public Interest Foundation Japan Educational Exchanges Services Incorporated as a compensatory system in response to disasters and accidents. In principle, all students take out this insurance. (Students who do not take out this insurance may be refused entry to lectures and courses).

Details of the insurance.

1. Disaster and Accident Insurance for Student Education and Research (hereafter 'Disaster and Accident Insurance') including commuting clause
   When physically injured while engaging in the following educational and research activities or by sudden, accidental, and off-campus commuting accidents; the following cases are compensated.
   ※ 'Extracurricular activities' under this insurance means internships or volunteer activities carried out by university student groups approved by the University's set procedures as organizations aiming at internships or volunteer activities.Accidents during club activities under different conditions are covered by this insurance.
2. Personal Accident Insurance for Students Pursuing Education and Research
   Claims cover liability in Japan or worldwide for third party personal injury damages or property damage during regular lessons,university events,extracurricular activities,and extracurricular travel.
   

Insurance premiums

Please confirm insurance premiums at university insurance subscription offices; insurance fees differ depending on faculty and the year of study.

Insurance Subscription Offices

• Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl., Tel. 086-251-7185
• For the Evening Course of the Faculty of Law and the Faculty of Economics, the Medical School, and the Dental School; contact the respective Academic Affairs Counters.

Applicable period of insurance

For the academic year from the day following payment of the insurance premium at a Post Bank or Post Office to the final day of study.
When new students pay insurance premiums before March 31 and before university entrance on, the applicable insured period starts on April 1.

Insurance claim procedures

When accidents falling under the insurance policy happen, immediately contact the Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl. (for the Evening Course of the Faculty of Law and Faculty of Economics, Medical School, and Dental School, contact the respective Academic Affairs Counters). Please follow the claims procedures laid out by the appropriate Academic Affairs Counter.
If you do not contact the Counter within 30 days of an accident, claims payments may not be made by the insurer.

Procedures for students changing faculty or department, withdrawal, or leave of absence

Since some cases involve the return of insurance fees, contact the Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl. (For the Evening Course of the Faculty of Law and Faculty of Economics, Medical School, and Dental School, contact the respective Academic Affairs Counters).

Others

To expand this insurance coverage, you can additionally take out 'Comprehensive Student Life and Personal Accident Insurance for Students Pursuing Education and Research’, which is available 24 hours for part-time jobs, interns directly (or personally) applying for companies, disease during job hunting, and personal injury. (Students of the Medical School and Dental School are required to take out this insurance.)

Examples of insurance payment

【Counter in Charge of Insurance】Student Support Office, Academic Affairs Department, Tel. 086-251-7185

Disaster and Accident Insurance for Student Education and Research ('Disaster and Accident Insurance')

• During an experiment, cut my finger with a broken glass device.
  - Received insurance payment of ¥15,000 for hospital out-patient treatment for a week.
• During a rugby game, my Achilles tendon got ruptured when I was tackled.
  - Received insurance payment of ¥70,000 for five days hospital admission and 40-days out-patient treatment.
• While commuting to university by bicycle, collided with an oncoming bicycle, fell down, and got a hard blow on my face.
  - Received insurance payment of ¥30,000 for 14 days out-patient hospital treatment
• After class, walking to an on-campus cafeteria for lunch, fell down the stairs and sprained my wrist
  - Received insurance payment of ¥15,000 for 13-days out-patient hospital treatment

Third Party Personal & Accident Insurance for Student Education and Research (At Okayama University, you have you take out this insurance at the same time as the above insurance.)

• During a chemistry experiment, I mistakenly made a chemical mixture which caused an explosion and injured another student.
  - Insurance company paid ¥150,000 to third party for a 10-day hospital admission and treatment.
• At the University Festival, I volunteered to construct the tents, but hit another student with a tent pole, injuring his head.
  - ¥8,000 yen was claimed by the third party for treatment, which the insurer paid.
• I broke a machine at a company I was dispatched to during my internship.
  - ¥200,000 was paid by the insurer for repair of the broken machine.
• While commuting to university on my bicycle, I hit a parked car and scratched it.
  - ¥100,000 was paid by the insurer for car repair.

10 Welfare facilities (cafeterias and shops)

Cafeterias and Shops, Etc.

On the Tsushima Campus and the Shikata Campus there are cafeterias, shops, cafes, and travel centers.

North Facility for Student Welfare	3F: Muscat cafeteria	Main dishes, side dishes, self-service counter, noodles, curry and rice, donburi (meals served in a bowl), drinks, and desserts	(weekdays) 11:00~13:30
	2F: Muscat cafeteria		(weekdays) 10:00~22:00 (Saturday and Sunday) 11:00~20:00
	1F: Bookstore	Books, personal computers, stationery, acquisition of qualification, bread, boxed lunches, drinks, and cookies	(weekdays) 9:00~20:00
South Facility for Student Welfare	4F: Peach Restaurant	Breakfast, Lunch, light meals, and drinks	(weekdays) 8:00～10:00, 11:00～14:00
	3F: Peach Cafeteria	Main dishes, side dishes, self-service counter, noodles, curry and rice, donburi (meals served in a bowl), and desserts	(weekdays) 11:00~13:30
	2F: Peach Cafeteria		(weekdays) 10:00~14:00 (Saturday) 11:00~14:00
	1F: Peach Shop	Okayama University official goods, stationery,and housing agency	(weekdays) 10:00~17:00
	1F: Travel Service	Domestic & international tours, tickets, and driving schools	(weekdays) 10:00~17:00
	1F: Okayama University Co-op Office ☎086-256-4107	to apply for the Co-op membership or Student Comprehensive Mutual Insurance	(weekdays) 10:00~17:00
East Facility for Student Welfare	1F: Pione Cafeteria	Main dishes, side dishes, self-service counter, noodles, curry and rice, donburi (meals served in a bowl), and desserts	(weekdays) 11:00~20:00
	1F: Pione Shop	Stationery, bread, box lunches, and drinks	(weekdays) 10:00~17:00
Others	Student Union Cafe 'indent'	Freshly made bread, 'Omelette rice', drinks and desserts.	(weekdays) 11:00~14:00
Alumni Building on the Shikata campus	Cafeteria Bambi	Main dishes, side dishes, self-service counter, noodles, curry and rice, donburi (meals served in a bowl), and desserts	(weekdays) 8:30~20:00 (Saturday) 11:00~14:00
	Kojika Shop	Books, personal computers, stationery, bread, box lunches, drinks, and joining the Cooperative	(weekdays) 10:00~17:00
Subcontractors of the Cooperative	Sven-Eleven Okayama University Shop	Bread, box lunches, drinks, desserts, daily commodities, and the ATM	(weekdays) 8:00~19:00 (Saturday and Sunday) 11:00~14:00
	Shimoden Tourist Okayama University Travel Center	General travel procedures	(weekdays) 10:00~18:00

※ Some stores are on reduced-hour business or closed during university closed periods. For up-to-date information on opening hours, please go to this URL https://vsign.jp/okadai/maruco/shops（Japanese only）