D

Classes; Examinations

1 Lessons (Faculty)

Education at Okayama University consists of ‘Liberal Arts Education’, where students learn an educational curriculum which is guided by the needs of society and so looks beyond the disciplines of faculties, thus promoting a deeper understanding of the ‘Specialized Curricula’ unique to each faculty or department.

Liberal Arts Courses

Liberal Arts Courses are mainly conducted in the classrooms of the General Education Building. Notification of any cancelled classes will be posted on the appropriate noticeboard in the General Education Building.

Special Education Courses

Special Education Courses are mainly conducted in the classrooms of the appropriate faculty. Notification of any cancelled classes will be posted on the appropriate faculty or departmental noticeboard.

60 Minute Classes

At Okayama University, the ‘60-Minute Class’ has been introduced in all faculties (except Law and Economics Faculties Evening Courses)
The aims of the ‘60 Minute Class’ are to encourage students to work hard, while maintaining concentration during class.
By enriching the content of classes, we encourage students in their 'learning attitude', 'learning ability' and 'ability to think'. These aims help us to mould content into many different types of class.
In principle, the lesson hours at Okayama University are as follows: -

≪60 Minute Classroom Timetable≫
Available for daytime classes.
Start time - End time
1 8:40 - 9:40
2 9:50 - 10:50
3 11:00 - 12:00

Lunch break ( 50 minutes)

4 12:50 - 13:50
5 14:00 - 15:00
6 15:10 - 16:10
7 16:20 - 17:20
8 17:30 - 18:30
≪ 90 Minute Classroom Timetable≫
Available for evening classes.
(Main Evening Courses for Law & Economics Faculties)
Start time - End time
9 18:00 - 19:30
10 19:40 - 21:10

* Please note that the time schedules of day courses and evening courses differ. Please carefully read the Student Handbook appropriate to your faculty, note the number of units required for graduation, note which courses are compulsory courses, make a study plan for four years from admission, and do your best to learn well.

Four Term System

At Okayama University, we have introduced a four term system in all faculties.
Altogether, during the academic year there is a maximum of about 4 months vacation, (comprised of summer and spring vacations). This time, together with terms when compulsory courses are not offered, can be used by students to gain valuable experiences as students that they may not be able to have otherwise. Please use this time for meaningful experiences such as club activities, long-term study abroad, internships and volunteer activities.
The periods for various classes during the academic session of Heisei 30 (2018) are each detailed in the attached 'Heisei 30 Academic Session Calendar'.

※ For enquiries about 'Courses', please consult with your own faculty's or department's Academic Affairs and Student Office (see B1, Academic Affairs and Student Offices Counters under Academic Affairs).

2 Attendance at Classes in Difficult Conditions

1. Weather Warnings

When a storm warning, snow storm warning, heavy snow warning, or other special warning is announced, all classes at the university will be cancelled and supplementary classes will take place at a later date. Cancellation notices will be announced by the university on the Okayama University Website and Gmail. Classes to be cancelled within a given day, for example, will vary, depending on when the weather warning is announced. (Please check the section entitled 'Approach toward classes when foul weather warnings are announced (Cancellation / Public Leave of Absence)' for more information.

2. Transportation cancellation, compassionate leave, infectious diseases, etc.

If it is difficult to go to school due to weather warnings or other causes such as transportation shutdowns, compassionate leave (due to death of a close relative), infectious diseases (influenza, measles...), etc., your absence will be treated as an 'attendance' if you submit a ‘Public Leave of Absence Form’ to the Educational Affairs Section appropriate to your faculty or graduate school. (Please check the section entitled 'Approach toward classes when foul weather warnings are announced (Cancellation / Public Leave of Absence)' for more information.

3. Other Difficulties

Some matters will be treated as Public Leave of Absence or Quasi-Public Leave of Absence, such as disaster-relief volunteer activities. For details, please check the flow charts and the section entitled 'In Case of Quasi-Public Leave of Absence'.

4. Exceptions to 'Public Leave of Absence' or 'Quasi-Public Leave of Absence'

If you are absent from class due to matters that are not recognized as Public Leave or Quasi-Public Leave, you can submit a 'Class Absence Report Form' (欠席届) to the teacher in charge. For details, refer to the section entitled, 'Absence from classes that are not recognized as 'Quasi-' or 'Public Leave of Absence'' .

※ For details of procedures please contact the Academic Affairs and Student Office in your faculty or graduate school.
※ Please refer to ‘Okayama University Website’ → ‘Student / Parent / Guardian’ → ‘Student Life’ → ‘Public Leave of Absence / Quasi-Public Leave of Absence / Other Absences’.

  • Okayama University Homepage on Public Leave of Absence, Semi-Public Leave of Absence and other absences
    You can also gain access from the Okayama University Website ‘Students / Parents’ → ‘Public, Quasi-Public and other Absence Leave’.
≪Flow Chart: Public Leave of Absence≫

≪Quasi-Public Leave of Absence Flow Chart≫

Approach toward classes when foul weather warnings are announced (Cancellation / Public Leave of Absence)

1. Class Cancellation Weather Conditions

’Windstorm warning’, ‘snowstorm warning’, ‘blizzard warning’ and all other special warnings are eligible for class cancellation.
※ ‘Heavy rain warning’ is not eligible for class cancellation.

2. Regional Differentiations between Weather Warnings (which cause class cancellation)

Campus Areas where weather warnings will lead to class cancellation
Tsushima, Shikata, Higashiyama, Hirai, Hachihama, Tsudaka, Haga, Ushimado Okayama Area, Okayama Prefecture Southern Area, Okayama Prefecture All Areas
Kurashiki Kurashiki Area, Okayama Prefecture Southern Area, Okayama Prefecture All Areas
Misasa Region including Misasa Town, releases its weather warnings from Misasa Tottori Regional Meteorological Observatory
* ‘Blizzard warnings’ on the Miyu campus are not eligible for lecture cancellation
All other regions and warnings as mentioned above excluding Misasa, will be the cause of a cancellation of all lectures.

3. When Specific Lectures may be Cancelled

Time of Weather Warning Announcement Cancellation Time Limit (Class or Lecture)
From 6:00a.m.to 8:40 am
Announcement prior to start of 1st Period
Periods 1 to 8 All lectures from periods 1 to 8 on that day will be cancelled
* Even if the previously announced weather warning is then cancelled before 8:40 am, all classes from 1 to 8 will nevertheless be cancelled.
If the weather warning is announced after the start of 1st Period, or at any time thereafter any subsequent classes following the Period where the warning occurred, to 8th Period will be cancelled. (All lectures in mid session will be immediately canceled upon announcement of a special warning)
3 p.m. - 6 p.m.
Announcement prior to start of 9th Period
9th Period to 10th Period
Periods 9 to 10 All classes from 9th Period to 10th Period on that day will be cancelled.
* Even if a weather warning is cancelled prior to 6 p.m., both Period 9 and Period 10 classes will be cancelled.
Announcements after classes start in Period 9 (at 6 p.m.) All Period 10 classes will be cancelled
(All classes will be cancelled immediately upon announcement of special alarm)

※ In either case, all regular extracurricular activities will be prohibited.
※ If you decide that home is dangerous, please evacuate to a safe place inside the campus according to the instructions of the faculty and/or staff.

4. Confirmation Method

We will inform you about cancellations (including advance notice). through Gmail, noticeboards, Okayama University Website and mass media.In the case of lectures, we will inform you through lecturers and teachers.

5. Additional Occasions where it is difficult to go to school

If it is difficult to go to school due to a weather warning that is not subject to leave or a transportation outage due to an earthquake etc, you should apply for a ‘Public Leave of Absence’ to the Academic Affairs and Student Office in your faculty or graduate school in charge of education.

6. Preparations for Special Weather Warnings and for Weather Disasters

Please make it a habit to pay attention to meteorological information, make sure you know where the nearest evacuation shelter is and the evacuation route that should be taken there. Please try to be calm and act appropriately when a disaster occurs.

Absence from Lectures on Death of Relatives (Public Leave of Absence)

1. Compassionate Leave

Regarding absence from lectures due to the death of a relative, funeral, mourning, etc, a Public Leave of Absence application is required. The teacher of the absented class will require supplementary work from the student.

2. Period of Leave for Travel to Distant Funerals

Range of Relatives for a Public Leave of Absence Allowable Period for a Public Leave of Absence
spouse From the date of death or from the funeral of spouse: 7 consecutive days including funeral date, (weekends or public holidays shall be counted as part of these 7 days).
1:Immediate Relatives (Parents, children) From the date of death or funeral of relative: 7 consecutive days including funeral date (weekends or public holidays shall be counted as part of these 7 days).
2:Other Relatives (grandparents, brothers and sisters, grandchildren) From the date of death or from the funeral of the relative: 3 consecutive days including funeral date (weekends or public holidays shall be counted as part of these 3 days).

* If a funeral is in a remote place, the number of days travel by round-trip plus the number of days at the ceremony will be added together.

3. Notification Method

After returning from the funeral, please submit a 'Public Leave of Absence Form' to the Academic Affairs and Student Office in your faculty or graduate school, along with funeral cards. The Academic Affairs and Student Office will contact the instructor in charge of the lesson on your behalf.

Absence due to Infectious Diseases (Public Leave of Absence)

1. Absences due to Influenza, Measles etc.

If you suffer from an infectious disease such as influenza or measles, attendance will be suspended based on your doctor's diagnosis. Any lectures that you were unable to attend during the period in which attendance was suspended, we will treat it as appropriate for a Public Leave of Absence.

2. Duration of Suspension of Lectures

The period of attendance suspension shall be from your original diagnosis up until the doctor's diagnosis of your recovery. The university will determine this period based on a ‘certificate of recovery’ issued by the doctor.

3. Notification Method

Please submit a ‘Public Leave of Absence (Infectious Disease) Form’ along with the 'Certificate of Recovery' to the Academic Affairs and Student Office in your faculty or graduate school. The Academic Affairs and Student Office will contact the instructor in charge of the lesson on your behalf.

4. Infectious Diseases Procedure

Please follow the procedure indicated in the flow chart on p38.

Approach Toward Lectures in case of Infectious Diseases

If you have an infectious disease (influenza etc), please follow the flow chart below.

In case of Quasi-Public Leave of Absence

1. In case of Quasi-Public Leave of Absence

Any absence for the following reasons will be treated as a 'Quasi-Public Leave of Absence'.

  • Where a student is required to appear in court under the Lay Judge System.
  • Where a student is required to appear in court or other public office as a witness, a person of reference etc.
  • When donating bone marrow for a transplantation
  • When engaging in disaster volunteer activities ( limited to the Great East Japan Earthquake or the Kumamoto Earthquake in 2016)

2. Period Allowable as Quasi-Public Leave of Absence

Period of absence is granted case-by-case.

3. Notification Method

Please submit a 'Quasi-Public Leave of Absence Form' to the Academic Affairs Group and Student Office in your undergraduate department or graduate school along with the documents certifying the facts of your case.

Absences from classes that are not recognized as 'Quasi-' or 'Public Leave of Absence'

A Class Absence Report Form can be used when you are absent from classes due to reasons are not recognized under 'Quasi-' or 'Public Leave of Absence' (mainly listed in the table below). However, your own faculty or graduate school's class absence rules take precedence should there be any differences with anything written here.
Attach the related documents as necessary and submit your Class Absence Report Form directly to the teacher in charge of the course, class or lecture. Regardless of the submission of the Class Absence Report Form, it is at the discretion of each faculty in charge to decide whether or not such absences will adversely affect your grades. The teacher in charge may decide that the absence will affect your grade regardless of your submission of a Class Absence Report Form.
Please download the Class Absence Report Form (欠席届) from the Okayama University Website and print it.
‘Okayama University HP’ → ‘Student life’ → ‘About Public Leave of Absence, Quasi-Public Leave of Absence and other absences
Please do not use the Class Absence Report Form when you are absent from a periodic Liberal Arts Course examination. Instead, please follow the procedure for a Request to Postpone an Exam (Make-up Exam) in the Liberal Arts Enrollment Guide.

The Class Absence Report Form is the most common procedure to request leave of absence from classes

  • Teaching Practice (necessary for acquisition of Educational Staff License or Childcare Professional Qualification)
  • Experience of Nursing Care (necessary for acquiring Education Staff Certificate, Elementary School and Junior High School License)
  • Internship Practical Training to obtain adequate units for certification in the classes offered by our university
  • Off-Campus Training and Overseas Facilities Tours conducted in undergraduate and graduate schools
  • Intensive lecture during the regular teaching period
  • Sickness or injury other than infection such as influenza and measles
    * Please refer to the above-mentioned website for the name of diseases to be targeted.
  • Participation in any event organised by any Okayama University Certified Circle.
  • any job hunting activities during the regular teaching period

3. Examinations

End-of-Term Examinations

For Liberal Arts subjects, details of the examination schedule will be posted on the noticeboards on the first floor of the General Education Building A, at the end of each term . As a general rule, exams are held at the end of each term, and if you do not attend more than two-thirds of the number of class hours, you will lose your right to be admitted to the examination. However, students with long-term absentee status or leave of absence due to illness or for other unavoidable reasons, may be approved for admission to examinations after deliberation, but only provided attendance in the class is more than one-half of the number of class hours.
Specialized Education subjects are handled differently by each undergraduate department.

Request to Postpone an Exam (Make-up Exam)

In Liberal Arts subjects, if you wish to postpone an end of term examination due to illness or other unavoidable reason, please attach the following document to the prescribed form: - 'Request to Postpone an Exam (Make-up Exam)'. Please submit this to the Education Support Group, School Affairs Planning Section, General Education Building A, 2nd Fl.

  1. If you are sick, please attach your doctor's certificate
  2. In any other case, please attach any documents which certify the accident or mishap

A person who is approved for an examination postponement as above, will be permitted to postpone the examination in question. However, whether or not a follow-up test is carried out, depends upon the judgment of the teacher in charge of the course.
Exams must be taken within two months of the date of the original exam or in the case of the end of the fourth term, by the end of the school year, (March 31 ).
Handling of Special Education subjects differs depending on the undergraduate department.