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University Information Counters and Other Sources of Information

1 University Information Counters

Main office contacts for academic affairs are as follows.

Item Office
  • Courses information, study guidance
  • Leave of absence, university re-entry, withdrawal, study abroad, university transfer, departmental transfer, change of address
  • Issuance of various certificates
  • Teaching practice, nursing care experience
  • Issuance of qualifications
  • Graduate school entrance examinations
Please refer to Departmental or Graduate School Counter.
  • Issuance of various certificates
  • Student ID card
  • Interchangeability of credits
  • Class evaluation
  • Degrees
Academic Affairs Department, Planning Division
Education Support Group, Academic Planning
Location: General Education Building A, 2nd Fl.
TEL:086-251-8423
  • Liberal Arts Education Class Implementation, Academic Affairs Department, Planning Division
Education Support Group, Liberal Arts Education
Location: General Education Building A, 2nd Fl.
TEL:086-251-8433
  • Student support concierge
  • Scholarships
  • Tuition and entrance fee exemption
  • Female student dormitory
  • Student education research insurance & disaster injury insurance
  • Issuance of student discount certificate ・ school commuting certificate
  • Official extracurricular activities
  • Facilities use (gymnasium, soccer field, baseball ground, university union building, training camp, etc)
School Affairs Department, Student Support Division
Student Life ・ Official Extracurricular Activities Group
Location: General Education Building A, 2nd Fl.
TEL:086-251-7182
  • Careers support
  • Recruitment for the entire university
  • Internship
School Affairs Department, Student Support Division
Career support group
Location: University Union, 1st Fl.
TEL:086-251-7198
  • Entrance Examination
  • The Common Test for University Admissions
  • Application guidelines for students
  • University Information
  • Briefing session for university admission
School Affairs Division Entry Examination Division
Location: University Union, 1st Fl.
TEL:086-251-7295
  • Development and management of academic information systems
  • Operation and maintenance
University Information System Development Office
  • ICT (Information Communication Technology) Service
  • Okayama University ID ('Okadai ID'), Password
Information Management Center
TEL:086-251-7232
  • Study abroad (dispatch) & consultation
  • Reception of international students
  • Living support for international students
International Affairs Department
Location: General Education C Building, 1Fl.
TEL:086-251-7037
TEL:086-251-7051
  • Campus entry permission for automobiles, motorcycles & scooters and motorized bicycles
Health & Safety Department, Safety Management Division
Safety Management Group
Location: Central Administration Building, 3rd Fl.
TEL:086-251-7289

At the General Student Affairs Counter, the Specialist Staff Consultants cover the following areas:

Item Office
Visit this counter for guidance and advice if in doubt as to where to consult about anything concerning student life inside and outside the university. General Consultation Counter
Please feel free to visit the Student Advice Department whenever you have any worries or troubles. A counselor will be available. The Student Advice Department
Advisers at the International Student Advising Room can advise students on matters related to campus, academic studies, family and social life, for a smooth transition into Okayama University and life in Okayama. International Student Advising Department
General contact point for disabled student support. A full-time faculty member assisting students with disabilities is available for consultation. Disabled Student Support Department
We give advice about sports disabilities consultations and workshops, as well as consultations about tools and sports facilities, so please contact us. Sports Support Department
We consult about 'careers and employment support' and 'support for student life'. Career Support Office
This facility supports physical and mental health. Health Service Center
Consultation is given regarding various harassment issues. A full-time counselor is available for consultation. Harassment Prevention Department
In order to speedily detect and rectify fraudulent acts at our university, we have established a Public Notice and Consultation Counter. Public Notice / Consultation Counter

Contact details for Student Counter of each faculty’s Educational Affairs Section are as follows

Department Office Telephone number Location
Faculty of Letters Administration Department, Graduate School of Humanities and Social Sciences, Faculty of Letters, Academic Affairs Office, Academic Affairs and Student Office 086-251-7370 Faculty of Letters, Law and Economics Building 1, 1st Fl.
Faculty of Law (including Night Courses) Administration Department, Graduate School of Humanities and Social Sciences, Faculty of Law, Academic Affairs and Student Office 086-251-7364
Faculty of Economics (including Night Course) Administration Department, Graduate School of Humanities and Social Sciences, Faculty of Economics, Academic Affairs and Student Office 086-251-7365
Faculty of Education Administration Department, Educational Affairs Administration, Academic Affairs and Student Office 086-251-7598 Faculty of Education Lecture Building, 1st Fl.
Faculty of Science Administration Department, Graduate School of Natural Sciences , Faculty of Science, Academic Affairs and Student Office 086-251-7778 Faculty of Science Building 1, 1st Fl.
Matching Program Course Grobal Discovory Program Office 086-251-7763 General Education Building D, 6th Fl.
Global Discovery Program Global Discovery Program Office 086-251-7915
School of Pharmaceutical Sciences Administration Department, Graduate School of Medicine Dentistry and Pharmaceutical Sciences, Academic Affairs and Student Office 086-251-7923 Faculty of Pharmaceutical Sciences Main Building, 1st Fl.
Faculty of Engineering Administration Department, Graduate School of Natural Sciences, School of Engineering, Academic Affairs and Student Office 086-251-8020 Faculty of Engineering Building 1, 1st Fl.
Faculty of Environmental Science and Technology Administration Department, Graduate School of Natural Sciences., Department of Environmental Science and Technology, Academic Affairs and Student Office 086-251-8815 Faculty of Environmental Science and Engineering Building, 2nd Fl.
Faculty of Agriculture Administration Department, Graduate School of Natural Sciences, Faculty of Agriculture, Academic Affairs and Student Office 086-251-8286 Faculty of Agriculture Building 1, 1st Fl.
Medical School, Faculty of Medicine Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Faculty of Medicine, Academic Affairs Group and Student Office 086-235-7020 Administration Office Building, 1st Fl.
Medical School, Department of Health Sciences Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Department of Health Sciences, Medical School, Academic Affairs Group and Student Office 086-235-7984
Dental School Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, General Affairs Department, Academic Affairs Group and Student Office 086-235-6627 Administration Office
Building, 2nd Fl.

Contact details for the Student Counter of each graduate school’s Educational Affairs Section are as follows

Graduate school Office Telephone number Location
Graduate School of Humanities and Social Sciences Administration Department, Graduate School of Humanities and Social Sciences, Academic Affairs and Student Office 086-251-7357 Faculty of Letters, Law & Economics Building 1, 1st Fl.
Graduate School of Law Administration Department, Graduate School of Humanities and Social Sciences, Academic Affairs and Student Office 086-251-7358
Graduate School of Education Administration Department, Graduate School of Education, Academic Affairs and Student Office 086-251-7598 Faculty of Education Lecture Building, 1st Fl.
Graduate School of Natural Science & Technology PhD Course (Science) Administration Department, Graduate School of Natural Science & Technology Faculty of Science, Academic Affairs and Student Office 086-251-7778 Faculty of Science Building 1, 1st Fl.
Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Ph.D. Course, Postdoctoral Course, PhD. Course in Pharmaceutical Sciences Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Pharmaceutical Academic Affairs and Student Office 086-251-7923 Faculty of Pharmaceutical Sciences Main Building, 1st Fl.
Graduate School of Natural Science & Technology PhD. Course (Engineering) Administration Department, Graduate School of Natural Science & Technology, Academic Affairs and Student Office 086-251-8810 Faculty of Engineering Building No. 1, 1st Fl.
Graduate School of Environmental & Life Science PhD. Course (Environmental Science) Administration Department, Graduate School of Environmental & Life Science, Department of Environmental & Life Science, Academic Affairs and Student Office 086-251-8815 Faculty of Environmental Science & Technology Building, 2nd Fl.
Graduate School of Environmental & Life Science PhD. Course (Agricultural) Administration Department, Graduate School of Environmental & Life Science, Faculty of Agriculture, Academic Affairs and Student Office 086-251-8286 Faculty of Agriculture Building No. 1, 1st Fl.
Graduate School of Natural Science and Technology Administration Department, Graduate School of Natural Science, Academic Affairs and Student Office 086-251-8810 Faculty of Engineering, Building No. 1, 1st Fl.
Postdoctoral Course; Graduate School of Environmental & Life Science, Postdoctoral Course 086-251-8011
Graduate School of Interdisciplinary Science and Engineering in Health System 086-251-7771
Graduate School of Health Sciences Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Academic Affairs Group and Student Office for the School of Medicine Graduate School of Health Sciences 086-235-7984 Administration Office Building, 1st Fl.
Graduate School of Medicine, Dentistry and Pharmaceutical Sciences
Master's Course
PhD. Course (Medical)
Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Graduate School Academic Affairs Group and Student Office 086-235-7986
Graduate School of Medicine, Dentistry and Pharmaceutical Sciences
PhD. Course (Dentistry)
Administration Department, Graduate School of Medicine, Dentistry and Pharmaceutical Sciences, Academic Affairs Group for Dentistry and Student Office 086-235-6627 Administration Office
Building, 2nd Fl.

Contact details for the Student Counter of each major or department's Educational Affairs Section are as follows

Major Other Office Phone number Location
Postgraduate Special Education Credential Program Administration Office, Special Support Education, Faculty of Education, Academic Affairs and Student Office 086-251-7600 Faculty of Education Lecture Building, 1st Fl.
Special Course for Yogo Teachers (School Nurse Teachers) 086-251-7599

2 Notification Methods by University to Students

From the Academic Affairs System (Gakumu system) or Gmail

Announcements from the university to students, such as course registration related information, cancellation of classes,
supplementary or make-up classes, announcements from your faculty or graduate school, confirmation of your safety in an
emergency, etc. will be posted in the Academic Affairs System (Gakumu system) or sent out via the Okayama University
Gmail address.
Please be sure to check them at least once a day.
Also, setting up a forwarding service from your Okayama Unversity Gmail account to your smartphone is strongly recommended.

Information on the Okayama University Website

Please check the Okayama University Website Homepage for important notices, such as COVID-19 related announcements, and
the cancellation of classes due to weather warnings.

Postings on the bulletin board

Course registration, cancellation of classes, tuition fee exemptions, and scholarship application information will also
be posted on the bulletin board on campus.
Please check them when you come to campus.

Notification by phone call

If we need to contact students individually, we may contact you by telephone.
If you are unable to answer the phone during a class, please use the answering machine function or check the incoming
calls history after your class finishes.
If there is a change in your phone number, please be sure to update the phone number on the Academic Affairs System.