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Student-Related Facilities

1 General Education Buildings and University Union Building

In the General Education Buildings A and D and in the Student Union Building, there are not only classrooms to be used for general education but also self-study spaces, which students can use.

Self-study space, etc. Seating, etc. Location Open Time
Waku 2 Square 1 Seating: 72 General Education, Building A, 1st Fl. Weekdays 8:00~20:00
Presentation Room (in Waku 2 Square 1) Note 1) Seating: 32
Information Processing and Self-Study Room Note 2) Seating: 59
Personal Computers: 59
Language Laboratory Note 2) Seating: 34
Personal Computers: 34
Personal Computer Room Personal Computers: 14 General Education, Building A, 2nd Fl. Weekdays 8:30~20:00
Waku2 Square 2 Seating: 38 University Union Building, 1st Fl. Weekdays and Saturdays 8:00~21:00
Student lounge (refreshing space where having a talk and a rest can be done.) General Education, Building A, 3rd and 4th Fl., 28 seats each Seven notebook personal computers each
General Education, Building D, 2nd and 3rd Fl., 19 seats each Five notebook personal computers each
Weekdays 8:00~20:00

※ The building cannot be used on Sundays, holidays, general summer closed days, and year-end and new-year holiday closed days.
Occasionally, these buildings cannot be used for such reasons as system maintenance and university events, which will be posted on the noticeboards.
※ General Education Buildings A and D are open until 19:00 on weekdays (excluding holidays). (It is possible to leave the buildings after that time.)

Note 1) The Presentation Room can be reserved, and when there is no reservation for the room, it can be used as a self-study space. For reservations, contact the Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl.
Note 2) When classes are held, the room cannot be used, even though this may be during regular open times.

Use of Printing Machines

There are five printing machines installed on the 1st. floor, General Education, Building A.
When you want to use one, apply to the Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl.

Use of Copy Machines

One copy machine is installed in Waku 2 Square 1 on the first floor of the General Education, Building A, 1st Fl. Also, two copy machines are in Peach Union, three in Muscat Union, and one in Pione Union.

2 L-cafe

L-cafe, which is in the Annex of the General Education Building A, it is a communication space casually used by students who 'want to interact with overseas students' and 'want to learn foreign languages outside class.' Even without confidence in English, you can develop not only language competency but also intercultural understanding with overseas students in a friendly atmosphere. You can also participate in such events as Halloween and Christmas parties, English conversation lessons by student tutors and native overseas students, and get advice on learning English and studying abroad. Furthermore, cafes of French, Chinese, and Japanese are regularly held, thus giving opportunities to casually make contact for the first-time in foreign languages.

3 Health Service Center

The Health Service Center is the health facility for all students and university personnel.
Medical professionals including doctors and counsellors provide various kinds of consultation.
Privacy is fully guaranteed, so feel free to use the service.

Kinds of Service Provided

Classification Outline
Periodical Health Check-Up This is administered from April to May (October to November for fall university entrance). It provides a good chance to review your health. Be sure to take it at least once a year. Confirm your results on the website.
Health Consultation and Medical Care Doctors or public health nurses are in charge. Overall consultation and medical care are offered for such cases as: 'feeling sick,' 'feeling uneasy about health,' and 'gender matters’. When needed, referral is made to external medical institutions.
Also available are services by specialists (university doctors) in the areas of dentistry, dermatology, otolaryngology (E.N.T.), orthopedics, and gynecology.
Emergency Treatment
Referral to medical institutions
Emergency treatment is rendered to injuries that take place on the campus and during commuting travel. If necessary, referral to specialists will be made.
In the case you feel sick, you can take a rest in the resting room.
Special Health Check-Ups Health check-ups for practical training and health check-ups for sports clubs.
Nutrition Consultation Dietitians are available, offering overall consultation for such cases as: 'wishing to review one’s dietary habits,' 'having trouble with dietary habits,' and 'being bothered by self-catering menus.'
Mental Health Consultation Psychiatrists, counselors, and public health nurses are in charge. Mental consultation is offered for such cases as: 'being unable to sleep,' 'overeating,' and 'feeling depressed.'
Self-Monitoring Corner Height, weight, body fat percentage, blood pressure, vision, etc. can be freely monitored.
Issuance Of Health Reports and Health Certificates These are issued to people who have undergone periodical health check-ups during the relevant year.
Health Education Lectures and seminars are convened. Non-smoking support is also carried out. Apply to the counter if you need this service.

About the Use

Tsushima Campus

(1) Open Times: Monday through Friday 8:30~17:00(excluding holidays, general summer closed days, and year-end and new-year closed days)
(2) Staff: doctors, public health nurses, dietitians, counselors, etc.
(3) Weekly schedule for health consultation

Departments MON TUE WED THU FRI  
Internal medicine  
Mental Health Consultation Reservation system
Otolaryngology (Ear, Nose and Throat) Once a month 14:00~16:00
Dentistry Every week 14:00~16:00
Dermatology Twice a month 14:00~16:00
Orthopedics Twice a month 16:00~17:00
Gynecology Twice a month 14:00~16:00
Health consultation  
Dietary (Nutritional) Guidance  

※ Days and time for specialty outpatient clinics may change, so check the bulletin at the counter of the Health Service Center.
(4) Telephone: (086)251-7217 E-mail: hokekan1@okayama-u.ac.jp

Shikata campus (The Shikata campus is equipped with the 'Shikata Room.')

(1) Utilization time: Monday through Friday 10:00~16:30(excluding holidays, general summer closed days and year-end and new-year closed days)
(2) Staff: doctors, public health nurses, counsellors, etc.
(3) Weekly schedule for health consultation

Departments MON TUE WED THU FRI
Internal Medicine (time frame adopted)
Mental Health Consultation (on an appointment basis)
Health Consultation

※ Days and time for specialty outpatient clinics may change, so check the noticeboard at the counter of the Shikata Room.
(4) Telephone: (086)253-7487

Medical Expenses and Remote Dependents’ Certificates

Health check-ups, health consultation, and medical care offered at the Health Service Center are all free of charge.
When using other medical institutions, a health insurance card is needed. For students having other than the individual card type insurance, getting emergency medical care poses a problem, so prepare a ‘remote dependents’ certificate’.

Treatment at Hospitals, Clinics, and Dental Offices

There are be many students who do not understand the medical circumstances around Okayama University.
When visiting hospitals, clinics, and dental offices, we will introduce appropriate medical institutions partly to avoid possible problems. Please ask the Health Service Center for assistance.

Use of the Health Service Center by Guardians

When guardians are worried about their children’s physical and mental health, we also allow consultation with them.

4 Center for Student Support

The Center for Student Support is involved in general support for university life, including consultation for future courses and careers, study support for disabled students, and support for extracurricular activities. The specialist staff handle matters with your needs in mind, so visit us by all means.

General Consultation Counter (When You Are Not Sure Which Counter to Visit)

1. What does the General Consultation Counter Do?

When you are not sure where to bring matters concerning study and student life, we will introduce the relevant counters in the University to you and give advice. We also handle malicious solicitations, worrisome groups which students may become entangled with. Thus we address tasks which arise during the course of student life by exchanging information with universities, etc. nationwide.

2 Where is the General Consultation Counter? What are the opening hours?

① Opening hours: 8:30~12:00/13:00~17:15
 (every day excluding Saturday and Sunday, holidays, general summer closed days, and year-end and new-year holiday closed days)
② Location: Career Support Office (University Union, 1st Floor)
③ Contact place: Telephone 086-251-7198
      E-mail seikatsu@okayama-u.ac.jp

Student Advice Department

1 What does the Student Advice Department do?

At the Student Advice Department, full-time teachers, counselors, and other consultants will handle your various concerns.
There must be times when you worry about study problems, human relations with your friends and teachers, and personal problems. Many of those worries will be solved by talking to your family and friends. However, when you feel at a loss, having exhausted your usual channels, then feel free to visit the Student Advice Department. Do not worry alone, and knock on the door of the Student Advice Center.
※ The content of the consultation is kept strictly confidential. Rest assured of this.

2 What kind of consultation do students bring?

Students’ consultation varies. Here are some consultation examples.
* Lack of willingness to study, mismatch of the major, hope for changing to other faculty or department, hope to take a leave of absence, worrying about the future.
* worries about one’s personality and worries about relations with friends.
* matters related to circle activities, etc.
People without specific worries also visit the department.

3 Where can I get a consultation?

Place for consultation: the Student Advice Department on the Tsushima Campus and the Center for Student Support on the Shikata campus. You can visit whichever department you like. Consultation by means of telephone, e-mail, and mail are also welcome.
The department is open every day excluding Saturday, Sunday, holidays, general summer closed days, and year-end and new-year closed days. Appointments take first priority.
【Student Advice Department】-Tsushima Campus-
① Opening hours: 10:00~12:00 / 13:00~17:00
 (every day excluding Saturday, Sunday, holidays, general summer closed days, and year-end and new-year closed days)
② Location: General Education Building C, 1st Fl.
③ Contact: Telephone: 086-251-7169
E-mail: nayami@cc.okayama-u.ac.jp(Tsushima),nayami-2@cc.okayama-u.ac.jp(Shikata)

4 To find out more about the Student Advice Department

Please find further details on the website of the Student Advice Department.
https://www.iess.ccsv.okayama-u.ac.jp/shien/soudan/

Disability Resources Department

1 What does the Disability Resources Department do?

At the Disability Resources Department, full-time teachers play a pivotal role in learning support, etc. for handicapped students and in providing various kinds of consultation. We always recruit and train volunteer students who join hands in supporting handicapped students.

2 What is the scope of the support?

We dispatch supporters and ask university staff for their consideration for handicapped students. We also lend out devices and related books. Support is rendered at the request of handicapped students in cooperation with relevant faculties and schools.

3 Location and Opening Hours

① Opening Hours: 10:00~12:00 / 13:00~17:00
 (every day excluding Saturday and Sunday, holidays, general summer closed days, and year-end and new-year closed days)
② Location: General Education Building D, 1st Fl
③ Contact: Telephone: 086-251-8553 E-mail: shien-dr@okayama-u.ac.jp

4 To find out more about the Disability Resources Department

Please find further details on the website of the Disability Resources Department.
https://www.iess.ccsv.okayama-u.ac.jp/shien/syougai/

Sports Support Department

1 What does the Sports Support Department do?

At the Sports Support Department, we carry out sports-related research and support in and out of the University. We accept inquiries including: sports disabilities, consultation about training, consultation about sports facilities and equipment, and liberal arts education of 'do-sports seminar.'

2 What is the scope of the support?

We carry out the following: sports injuries by orthopedists, consultation about various kinds of training by specialists, sports workshops inviting outside supervisors, workshops on first-aid treatment and heatstroke prevention, lending sports equipment and video cameras, and support for using off-campus facilities, etc. Any kind of consultation related to sports is welcome either by individuals, clubs, or circles.

3 Location and Opening Hours

① Opening Hours: 8:30~17:00
② Location: General Education Building D, 1st Fl., east wing
③ Contact: Telephone: 086-251-7181 E-mail: isec@okayama-u.ac.jp

4 To find out more about the Sports Support Department

Please find further details on the Sports Support Department Website
https://www.iess.ccsv.okayama-u.ac.jp/shien/sports/

Career Support Office

We offer support for 'future courses and job opportunities' and 'student life' and accept various kinds of consultation. We hope that your student life will create fulfilling opportunities for career development, and you will fly high in society with good motivation and expectations.
① Opening hours: 8:30~17:15
 (every day excluding Saturday, Sunday, holidays, general summer closed days, and year-end and new-year closed days)
② Location: Career Support Office (University Union, 1st Fl.)
③ Contact: Telephone: 086-251-7198 and 8464 E-mail shushoku@adm.okayama-u.ac.jp

1. Support for Future Courses and Job Opportunities

① Consultation for Future Courses and Job Opportunities (Advising)
 We offer consultation for future courses and job opportunities on an appointment basis by career advisors.
 We also give consultations even without appointments as far as possible.

Individual Consultation Hours: 10:10~12:10 / 13:00~17:00
20 minutes per person (can be accepted by visiting the office or by phone)

② Browsing job postings and corporate information, notification of employment support events, distribution of application guidebooks for public service employees, etc. Browsing is possible for job postings which have arrived at the Career Support Office, corporate pamphlets, and information sessions, etc.
 A collection of valuable advice 'Taking Job Examinations: A Report’ authored by alumni, is also available.
 ※ Job postings and 'Taking Job Examinations: A Report’ can be searched from the 'Okayama University Career Navigation' on the website of Okayama University.
③ Books and DVDs for Lending, and Newspapers and Magazines
 Books and DVDs can be borrowed, newspapers, and various magazines in the Career Support Office can be freely browsed. Please ask us about lending material.

2. Student Living Support (extracurricular activities and students’ planning activities)

We support club activities of the Student Union and students’ planning activities.
① We serve as the consultation counter for students hoping to become club members of the Student Union, and accept consultation from students who are actually engaged in club activities.
② Other than Student Union activities, we are responsible for the planning team 'Oka Pro!' To boost Okayama University by students themselves, and we help make student activities happen, (such as projects in cooperation with companies and local communities, etc.).
 If interested, contact the Career Support Office.

Student Support Concierge (Student Support Division, Academic Affairs Department)

There is also an information counter at the Student Support Division, Academic Affairs Department. We deal with various matters on a daily basis in cooperation with all the relevant university organizations.

Information map of the Center for Student Support

Tsushima Campus

Shikata Campus

5 Center for Information Technology and Management

At the Center for Information Technology and Management, we offer students services including personal computers for educational use, e-mails, and networks. We are also developing infrastructure to enable students to use their own personal computers for self-study.

1. Location of Computer Rooms for Students and How to Use Them

Locations

Information Practice Room in the Center for Information Technology and Management (Tsushima Campus)

※ Closed days (Saturday, Sunday, holidays, general summer closed days, and year-end and new-year closed days)
 Note 1) Refer to the bulletin at the Center for changes in opening hours.
 Note 2) In the case of weather warnings etc., the center may be closed during the day or for a full day without notice.

Places Practice Room, etc. Number of Personal Computer Opening Times
Center for Information Technology and Management, 2nd Fl. Information Practice Room 1 51 Weekdays: 8:15~19:00
Center for Information Technology and Management, 2nd Fl. Information Practice Room 2 127
Center for Information Technology and Management, 2nd Fl. Information Practice Room 4 71
Center for Information Technology and Management, 1st Fl. Information Practice Room 3 23

Locations of Student Computer Rooms Outside the Center
Places Practice Room, etc. Number of Personal Computer
General Education Building A, 1st Fl. Information Practice and Self-Study Room 60
General Education Building A, 2nd Fl. Personal Computer Room 14
University Union, 1st Fl. Center for Student Support 7
West Building of the University Library, 1st Fl. Information Practice Room 42
Main Building of the University Library 2nd Fl. Personal Computer Space 40
Building for Studies of Humanities and Social Sciences, 3rd Fl. Joint Computer Room 63
Lecture Building, Faculty of Education, 3rd Fl. Classroom 5305 40
Faculty of Science Building I, 3rd Fl. Information Practice Room 50
Faculty of Pharmaceutical Sciences, Main Building, 1st fl. Information Processing Room 56
Faculty of Engineering, Building 1, 1st Fl. Information Practice Room 70
Faculty of Engineering, Building 5, 3rd Fl. Information Practice Room 2 55
Faculty of Environmental Science and Technology, Building 2, 2nd Fl. Computer Seminar Room 25
Faculty of Agriculture, Building I, 1st Fl. Information Education Room 65
Faculty of Health Sciences Building, 3rd Fl. Computer Room 25
Lecture & Practice Facilities for Basic Medicine, 2nd Fl. Information Practice Room 130
General Education & Research Building for Medicine, Dentistry and Pharmaceutical Sciences, 2nd Fl. Information Practice Room 140
Dental School Building, 4th Fl Multi-media Room 5
Dental School Underground Computer Room 5
Shikata Branch Library, 2nd Fl Personal Computer Space 33

※ Follow instructions of the respective administrative counters for opening times.

How to Log in

When you use a personal computer on campus, enter your Okayama University ID and password which every student at Okayama University is supplied with. Okayama University ID is used for intra-university information service including e-mail and login to the academic affairs system, etc.

Using the printer

You can print from an campus personal computer or your own private personal computer.

2 Using E-mail

We offer students Gmail (G Suite for Education).
You can use the address of '@s.okayama-u.ac.jp' as the official email of Okayama University.
This address is set as lifetime e-mail, so you can use it after graduation.

Gmail Login Page

http://mail.s.okayama-u.ac.jp/
※ It is bookmarked on the computers in the information practice rooms.

3. Using Wireless LAN (University Wi-Fi)

Access points to the wireless LAN are installed at various places in the University, and you can connect your personal notebook computer, smartphone, and tablet personal computer, etc. to the intra-university network. Within the wireless LAN service area, we provide automatic access service to the Internet.

Wireless LAN area

http://www.citm.okayama-u.ac.jp/citm/service/wlan/wlan_area.html

How to use the wireless LAN

http://www.citm.okayama-u.ac.jp/citm/service/wlan/wlan_setup.html

4. Providing Software

As long as you are enrolled in the University, you can install the following software on your personal devices. Uninstall the software when you are no more a student after graduation, etc.

Anti-virus software (Trend Micro Incorporated)

You can use up to three of your personal devices (a personal computer, a smartphone, and a tablet, etc.) per person which you may possibly bring into the campus.
Refer to the following for details.
http://www.citm.okayama-u.ac.jp/citm/service/avs.html

Microsoft Office 365 Proplus

You can use the up-to-date Office for up to five personal devices per person.
Refer to the following for details.
http://www.citm.okayama-u.ac.jp/citm/service/ms.html

5. If You Lose Your Okayama University ID (User Name) or Password

When you lose your Okayama University ID (user name) or password, please apply to the following counters, making sure to bring your Student ID Card to confirm your identity.
※ We cannot accept any enquiries on the phone, so please visit the appropriate counter in person.

  • Tsushima Campus: Users’ Consultation Counter at the Center for Information Technology and Management
  • Shikata Campus: Counter at the Center for Information Technology and Management Okayama University Hospital, 3rd Fl., Central Office, Medical History Room, Out-patient Clinic)
  • Kurashiki Area: General Affairs Counter, Institute of Plant Science and Resources
  • Misasa Area: Accounting Counter, Research Center for Planetary Materials
  • Higashiyama Area: Clerical Office, Primary School and the Clerical Office, Junior High School
  • Hirai Area: Clerical Office, School for Special Needs Education
  • Ushimado Area: Ushimado Marine Institute

6. When You Have Trouble With Other ICT Use

When you have trouble with the following matters, please consult the help desk of the Center for Information Technology and Management or direct your enquiry through the following 'Enquiry Form' when you have problems, such as: - when you get lost in the middle of operating a personal computer, when you cannot get connected to the network, when you want to use the printer, etc.

Help desk

Users’ Consultation Counter on the first floor of the Center for Information Technology and Management (Tsushima Campus)

Enquiry Form

The banner 'Enquiry Form' at the top of the website of the Center for Information Technology and Management

7. Rules to Observe and Security Measurements

You are requested to observe the University Rules including Okayama University Information Security Policy, etc. Also, necessary security measures are listed below, so read them well and act appropriately.
http://www.citm.okayama-u.ac.jp/citm/security/index.html
http://www.citm.okayama-u.ac.jp/citm/security/security_student.html
* When security incidents break out, please understand that we may browse e-mail and analyze access logs.

6. Libraries

The libraries consist of: the Central Library on the Tsushima Campus, the Shikata Branch Library on the Shikata Campus, and the Institute of Plant Science and Resources Branch Library in the Kurashiki area.
Refer to the website of the Libraries for further use of each library.
http://www.lib.okayama-u.ac.jp

The Central Library

The Central Library consists of the facilities in the three-story Main Building with the clock tower and the six-story West Building. Aside from the books and magazines necessary for learning, the library is equipped with about 1,100 seats, a Learning Commons where you can get engaged in discussions in groups, the Silent Area where you can concentrate on learning quietly, etc. Please make a choice of your learning styles.

Opening Hours / Closed Days

MON-FRI SAT, SUN, Holiday
Class periods 8:00~23:00 10:00~18:00
Closed periods 9:00~19:00 or ~17:00 Library closure

Closed Days: Entrance Examination Days, Library Organization Days (irregular), Year-end and New-year Days, general summer closed days.
※ For further details, refer to the Library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html

Entering and Leaving the Library

Enter by passing your Student ID Card over the admission gate. When you forget to bring your Student ID, you can enter by with the help of the clerks at the Lending and Borrowing Counter.
Push the bar at the exit to leave the library. When the alarm goes off, follow the clerk’s instructions.

Lending and Returning Books

Circulation Number and Period
Circulation (A total of materials) Lending period of books Lending period of magazines and audio-visual materials
Undergraduate students 10 books 14 days 3 days
Graduate students 15 books 14 days 3 days

※ Long-term lending is available during the long closure period.


Procedures for lending

Bring your student ID, and the materials you want to borrow, to the circulation desk. You can also complete the procedure with the automatic lending device.


Return Procedures

Bring the books to the counter by the return deadline. When the library is closed, return books into the ‘book drop’. When the return deadline is overdue, new lending, extensions of lending, or reservations cannot be made. Lending will be suspended for a period equivalent to the overdue period.


Reservations and Extensions

Reservations and extensions can be made through 'My Library' on the website of Okayama University Libraries. http: //www.lib.okayama-u.ac.jp
Reservations through 'My Library' can be made only for the book libraries of the Central Library.

Major Facilities

We have arranged diversified facilities for students’ learning activities. For further details, ask at the circulation counter.

○ Learning Commons (first floor of the Main Building)
You can facilitate learning, while discussing with your peers.

○ Language Learning Space (first floor of the Main Building)
Fulfilling materials are available for language learning including books for extensive reading.

○Salto Floresta (second floor of the Main Building)
This is a learning space scented with the aroma of hinoki, or Japanese cypress produced in Okayama Prefecture.

○ Group Learning Rooms (third floor of the Main Building)
These are reserved spaces for group learning (Reservations are required.)

Shikata Branch Library

Shikata Branch Library is on the Shikata Campus and medical science and life science materials are abundant. Students at the Shikata Campus can enter the library by special dispensation 24 hours. There is a cafeteria opposite on the first floor, serving as a place to take a break from study.

Opening Hours / Closed Days

MON-FRI SAT
Class periods 9:00~21:00 10:00~17:00
Closed periods 9:00~17:00 10:00~17:00 (Excl. Aug)

Closed Days:Saturday (only in August), Sunday, national holidays, library arrangement day (irregular), year-end and new-year days, and general summer closed days.
※ For further details, refer to the library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html
※ For details of the special dispensation for 24-hour use of the library, please consult the Library Homepage. Please understand that various kinds of services are not available after library closing hours.

Entering and leaving the library

Enter by passing your Student ID over the admission gate. When you forget to bring your student ID, follow the clerk’s instructions.
Push the bar at the exit and leave the library. When the alarm goes off, follow the clerk’s instructions.

Lending and Returning Books

Circulation Number and Period
Books Bound magazines Unbound magazines Audiovisual materials
Period 14 days 7 days 1 day 3 days
Number of books 5 books

※ Long-term lending is available during the long closure period.

Procedures for Lending

Bring your Student ID and the materials you want to borrow to the circulation Counter. You can also complete the procedure with the automatic lending device.

Procedures for Returning Books

Bring the books to the counter by the return deadline. When the library is closed, make a return into the book drop. When the return deadline is overdue; new lending, extension, or reservations cannot be made. Lending is suspended for a period equivalent to the overdue period.

Reservations and Extensions

Apply to reserve materials at the Service Counter of the Shikata Branch Library. Extension can be made through 'My Library' on the website of Okayama University Libraries. (http: //www.lib.okayama-u.ac.jp)

The Institute of Plant Science and Resources Branch Library

The Institute of Plant Science and Resources Branch Library
The Institute of Plant Science and Resources Branch Library is in the Institute of Plant Science and Resources in the Kurashiki area, and materials related to agriculture and biology are abundant.

Opening Hours / Closed Days

Weekdays 9:00~17:00 (Use of the stack room 9:00~16:45)
Closed days:Saturday, Sunday, national holidays, year-end and new-year days, and general summer closed days
※ For further details, refer to the library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html

Entering and Leaving the Library

After filling-in an 'Application for Outsider Admission' you can enter.

Lending and Returning Books

We do not offer direct lending to outsiders. If you wish to borrow books, apply through the Central Library or the Shikata Branch Library. We do not lend magazines.