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Student-Related Facilities

1 General Education Buildings

In the General Education Buildings A and D,there are not only classrooms to be used for general education but also self-study spaces, which students can use.

Self-study space, etc. Location, Seating, etc. Open Time
Waku 2 Square 1 General Education, Building A, 1st Fl. Seating: 75 Weekdays 8:00-20:00
Student lounge (refreshing space where having a talk and a rest can be done.) General Education, Building A, 3rd Fl. Seating: 25
General Education, Building D, 2nd and 3rd Fl. Seating: 19

※ The building cannot be used on Saturdays,Sundays, holidays, general summer closed days, and year-end and new-year holiday closed days.
Occasionally, these buildings cannot be used for such reasons as system maintenance and university events, which will be posted on the noticeboards.
※ General Education Buildings A and D are open until 19:00 on weekdays. (It is possible to leave the buildings after that time.)
※ In order to prevent the spread of COVID-19, some areas may not be available.

Use of Printing Machines

There are five printing machines installed on the 1st. floor, General Education, Building A.
When you want to use one, apply to the Student Support Office, Academic Affairs Department, General Education Building A, 2nd Fl.

Use of Copy Machines

One copy machine is installed in Waku 2 Square 1 on the first floor of the General Education, Building A, 1st Fl. Also, two copy machines are in Peach Union, three in Muscat Union, and one in Pione Union.

2 L-café

The L-café, located in the annex of the General Education Building A on Tsushima campus, is a social learning space used by students who want to interact with international students and who want to learn foreign languages outside class. Even if you don't have confidence in your English ability, you can deepen intercultural understanding through interaction with international students in a friendly atmosphere, in addition to developing your language proficiency. You can also participate in events such as Halloween and Christmas parties(Currently on hold). English conversation lessons are offered by student tutors and international students. You can also get useful tips and advice on learning English and studying abroad.
Furthermore, French, Chinese, and Japanese café are regularly held, thus giving students opportunities to learn foreign languages for the first time in a relaxed environment. (Currently on hold)For students studying on the Shikata campus online English lessons are provided by faculty and international students.Japanese lessons are also available for international students and foreign researchers.If you have any questions about the L-café on either campus, please contact the Tsushima campus L-café.

3 Health Service Center

The Health Service Center is the health facility for all students and university personnel.
Medical professionals including doctors and counsellors provide various kinds of consultation.
Privacy is fully guaranteed, so feel free to use the service.

Kinds of Service Provided

Classification Outline
Periodical Health Check-Up This is administered from April to May (October to November for fall university entrance). It provides a good chance to review your health. Be sure to take it at least once a year. Confirm your results on the website.
Health Consultation and Medical Care Doctors or public health nurses are in charge. Overall consultation and medical care are offered for such cases as: 'feeling sick,' 'feeling uneasy about health,' and 'gender matters’. When needed, referral is made to external medical institutions.
Also available are services by specialists (university doctors) in the areas of dentistry, dermatology, otolaryngology (E.N.T.), orthopedics, and gynecology.
Emergency Treatment
Referral to medical institutions
Emergency treatment is rendered to injuries that take place on the campus and during commuting travel. If necessary, referral to specialists will be made.
In the case you feel sick, you can take a rest in the resting room.
Special Health Check-Ups Health check-ups for practical training and health check-ups for sports clubs.
Mental Health Consultation Psychiatrists, counselors, and public health nurses are in charge. Mental consultation is offered for such cases as: 'being unable to sleep,' 'overeating,' and 'feeling depressed.'
Self-Monitoring Corner Height, weight, body fat percentage, blood pressure, vision, etc. can be freely monitored.
Issuance Of Health Reports These are issued to people who have undergone periodical health check-ups during the relevant year.
Health Education Lectures and seminars are convened. Non-smoking support is also carried out. Apply to the counter if you need this service.

About the Use

Tsushima Campus

(1) Open Times: Monday through Friday 8:30~17:00 (excluding holidays, general summer closed days, and year-end and new-year closed days)
(2) Staff: doctors, public health nurses, counselors, etc.
(3) Weekly schedule for health consultation

Departments MON TUE WED THU FRI  
Internal medicine  
Mental Health Consultation Reservation system
Otolaryngology (Ear, Nose and Throat) Once a month 14:00~16:00
Dentistry Every week 14:00~16:00
Dermatology Twice a month 14:00~16:00
Orthopedics Twice a month 16:00~17:00
Gynecology Twice a month 14:00~16:00
Health consultation  

※ Days and time for specialty outpatient clinics may change, so check the bulletin at the counter of the Health Service Center.
(4) Telephone: (086)251-7217 E-mail: hokekan1@okayama-u.ac.jp

Shikata campus (The Shikata campus is equipped with the 'Shikata Room.')

(1) Utilization time depends on the day of the week from Monday to Friday. (excluding holidays, general summer closed days and year-end and new-year closed days)
(2) Staff: doctors, public health nurses, counsellors, etc.
(3) Weekly schedule for health consultation

Departments MON TUE WED THU FRI
Internal Medicine (time frame adopted)
3:00pm~5:00pm

3:00pm~5:00pm
Mental Health Consultation (on an appointment basis)
10:00am~4:30pm

10:00am~4:00pm

10:00am~2:00pm

10:00am~4:30pm
Health Consultation
9:00am~4:45pm

1:00pm~5:00pm

12:00pm~5:00pm

12:00pm~5:00pm

12:00pm~5:00pm

※ Days and time for specialty outpatient clinics may change, so check the noticeboard at the counter of the Shikata Room.
(4) Telephone: (086)253-7487

Medical Expenses and Remote Dependents’ Certificates

Health check-ups, health consultation, and medical care offered at the Health Service Center are all free of charge.
When using other medical institutions, a health insurance card is needed. For students having other than the individual card type insurance, getting emergency medical care poses a problem, so prepare a ‘remote dependents’ certificate’.

Treatment at Hospitals, Clinics, and Dental Offices

There are be many students who do not understand the medical circumstances around Okayama University.
When visiting hospitals, clinics, and dental offices, we will introduce appropriate medical institutions partly to avoid possible problems. Please ask the Health Service Center for assistance.

Use of the Health Service Center by Guardians

When guardians are worried about their children’s physical and mental health, we also allow consultation with them.

4 Center for Enrollment Management, Department of Student Support Services

The Enrollment Management Center offers support for university life in general, including academic and career consultation, study support for disabled students, support for extracurricular activities, as well as matters related to the entrance examinations. Specialists in that particular field will deal with each individual's needs. Please do not hesitate to contact the center.

General Consultation Counter (When You Are Not Sure Which Counter to Visit)

1. What does the General Consultation Counter Do?

When you are not sure where to bring matters concerning study and student life, we will introduce the relevant counters in the University to you and give advice. We also handle malicious solicitations, worrisome groups which students may become entangled with. Thus we address tasks which arise during the course of student life by exchanging information with universities, etc. nationwide.

2 Where is the General Consultation Counter? What are the opening hours?

① Opening hours: 8:30~12:00/13:00~17:00
 (every day excluding Saturday and Sunday, holidays, general summer closed days, and year-end and new-year holiday closed days)
② Location: Career Support Office (University Union, 1st Floor)
③ Contact place: Telephone 086-251-7198
      E-mail seikatsu@okayama-u.ac.jp

Student Advice Department

1 What does the Student Advice Department do?

At the Student Advice Department, full-time teachers, counselors, and other consultants will handle your various concerns.
There must be times when you worry about study problems, human relations with your friends and teachers, and personal problems. Many of those worries will be solved by talking to your family and friends. However, when you feel at a loss, having exhausted your usual channels, then feel free to visit the Student Advice Department. Do not worry alone, and knock on the door of the Student Advice Center.
※ The content of the consultation is kept strictly confidential. Rest assured of this.

2 What do students need consultation for?

Students’ consultation varies. Here are some consultation examples.
※Lack of motivation to study, dissatisfaction with one's major, desire to change to another faculty or department, desire to take a leave of absence, worries about the future.
※Worries about one’s own personality and relationships with friends and others.
※Troubles related to part-time jobs, etc.
※People who want to talk to someone may also visit this office.

3 Where can I go for a consultation?

You can get a consultation either on Tsushima or Shikata campus. However, please make an appointment first on Tsushima campus at the Student Advising Office on the first floor of the General Education Building C. You may contact them via phone, email, or postal mail.
【Tsushima Campus】
① Hours: Monday-Friday 10:00~12:00, 13:00~17:00
  (Closed on national holidays, summer break in mid-August [obon], year-end and New Year holidays)
② Location: First floor of the General Education Building C
③ Contact: Telephone: 086-251-7169
E-mail: nayami@cc.okayama-u.ac.jp
【Shikata Campus】
① Hours:Thursday, 10:00~13:00, 14:00~17:00
② Location: Third floor of the Alumni Memorial Building
③ Contact: Telephone: 086-251-7169 (Tsushima campus)
E-mail: nayami-2@cc.okayama-u.ac.jp

4 To find out more about the Student Advice Department

Please find further details on the website of the Student Advice Department.
https://www.iess.ccsv.okayama-u.ac.jp/shien/soudan/

International Student Advising Room

1 About us

The International Student Advising Room at Okayama University provides advising services for international students to help them settle into life in Okayama. Students can receive advice on any concerns they may have about life at Okayama University.

2 Service

International students can come and talk about almost anything about their own or their family’s concerns and worries about life in Okayama, such as school and daily life, scholarships, tuition, housing, visas, and health.

3 Hours and Location

① Hours: Monday & Friday 11:00am -1:00pm, 2:00pm-5:00pm
Tuesday, Wednesday, Thursday 2:00pm-5:00pm
Online or telephone advising is available.
We also have advising session at Shikata campus regularly.
**Pleas schedule an appointment before coming via Email.
② Location:First floor of the General Education Building C (next to the International Affairs Department)
③ Contact: 〔E-mail〕 advising02@okayama-u.ac.jp

Disability Resources Department

1 What does the Disability Resources Department do?

At the Disability Resources Department, full-time teachers play a pivotal role in learning support, etc. for handicapped students and in providing various kinds of consultation. We always recruit and train volunteer students who join hands in supporting handicapped students.

2 What is the scope of the support?

We dispatch supporters and ask university staff for their consideration for handicapped students. We also lend out devices and related books. Support is rendered at the request of handicapped students in cooperation with relevant faculties and schools.

3 Location and Opening Hours

① Opening Hours: 10:00~12:00 / 13:00~17:00
 (every day excluding Saturday and Sunday, holidays, general summer closed days, and year-end and new-year closed days)
② Location: General Education Building D, 1st Fl
③ Contact: Telephone: 086-251-8553 E-mail: shien-dr@okayama-u.ac.jp

4 To find out more about the Disability Resources Department

Please find further details on the website of the Disability Resources Department.
https://www.iess.ccsv.okayama-u.ac.jp/shien/syougai/

Sports Support Office

1 What does the Sports Support Office do?

We provide sports-related support on and off campus. We give support and advice about training and sport disabilities as well. We also respond to inquiries and give advice regarding sports disabilities, general education courses called 'Seminar of Sport Performance’ or other sport and health-related courses.

2 What kind of support is provided?

We offer consultation about various kinds of training by specialists and sports injuries by orthopedists; organize sports workshops by guest speakers; hold heatstroke prevention seminars; loan sports equipment and video cameras.
Any kind of consultations related to sports is welcome either by individuals,clubs, or circles.

3 Location and Hours

① Hours: 9:00~17:00
② Location: First floor of the General Education Building D
③ Contact: Telephone: 086-251-7181 E-mail: isec@okayama-u.ac.jp

4 To find out more about the Sports Support Department

Please find further details on the Sports Support Department Website
https://www.iess.ccsv.okayama-u.ac.jp/shien/sports/

Career Support Office

We offer support for 'future courses and job opportunities' and 'student life' and accept various kinds of consultation. We hope that your student life will create fulfilling opportunities for career development, and you will fly high in society with good motivation and expectations.
① Opening hours: 8:30~17:15
 (every day excluding Saturday, Sunday, holidays, general summer closed days, and year-end and new-year closed days)
② Location: Career Support Office (University Union, 1st Fl.)
③ Contact: Telephone: 086-251-7198 and 8464 E-mail shushoku@adm.okayama-u.ac.jp

1. Support for Future Courses and Job Opportunities

① Consultation for Future Courses and Job Opportunities (Advising)
 We offer consultation for future courses and job opportunities on an appointment basis by career advisors.
 We also give consultations even without appointments as far as possible.

Individual Consultation Hours: 10:10~12:10 / 13:00~17:00
20 minutes per person (can be accepted by visiting the office or by phone)

② Browsing job postings and corporate information, notification of employment support events, distribution of application guidebooks for public service employees, etc. Browsing is possible for job postings which have arrived at the Career Support Office, corporate pamphlets, and information sessions, etc.
 A collection of valuable advice 'Taking Job Examinations: A Report’ authored by alumni, is also available.
 ※ Job postings and 'Taking Job Examinations: A Report’ can be searched from the 'Okayama University Career Navigation' on the website of Okayama University.
③ Books and DVDs for Lending, and Newspapers and Magazines
 Books and DVDs can be borrowed, newspapers, and various magazines in the Career Support Office can be freely browsed. Please ask us about lending material.

2. Student Living Support (extracurricular activities and students’ planning activities)

We support club activities of the Student Union and students’ planning activities.
① We serve as the consultation counter for students hoping to become club members of the Student Union, and accept consultation from students who are actually engaged in club activities.
② Other than Student Union activities, we are responsible for the planning team 'Oka Pro!' To boost Okayama University by students themselves, and we help make student activities happen, (such as projects in cooperation with companies and local communities, etc.).
 If interested, contact the Career Support Office.

Student Support Concierge (Student Support Division, Academic Affairs Department)

There is also an information counter at the Student Support Division, Academic Affairs Department. We deal with various matters on a daily basis in cooperation with all the relevant university organizations.

Information map of Center for Enrollment Management, Department of Student Support Services

Tsushima Campus

Shikata Campus

5 Center for Information Technology and Management

The Center for Information Technology and Management provides students with educational computers, e-mail, and network services. The center also provides and maintains a supportive environment for students to use their own computers for self-study.

inside

1. Okayama University ID

Each student will be given an ID that allows them to use all of the information services necessary for classes, including e-mail, the Academic Affairs System, and other online services. An introduction to the services available and instructions on how to use them will be given during the required courses in Term 1 of the first year.

If you are unsure of your Okayama University ID (username) or password, please bring your student ID to the following counter for assistance:
Note: We cannot answer any inquiries by phone.
- Tsushima Campus: User Consultation Desk, Center for Information Technology and Management
- Kurashiki Campus: General Affairs, Institute of Plant Science and Resources
- Misasa Campus: Accounting Office, Institute for Planetary Materials
- Higashiyama Campus: Okayama University Affiliated Elementary School Office and Affiliated Junior High School Office
- Hirai area: Okayama University Affiliated Special Needs School Office
- Ushimado area: Ushimado Marine Institute

2. Wireless LAN access

Wireless LAN access points have been installed in classrooms and other locations on campus, allowing students to connect their personal laptops, smart phones, tablet PCs, etc. to the campus network. You can use your own computer for an online class using the campus wireless network.

How to use the wireless LAN

https://www.citm.okayama-u.ac.jp/citm/service/wlan/wlan_setup.html

3. Okayama University e-mail

Gmail (G Suite for Education) service is provided to all students. You can use the address "@s.okayama-u.ac.jp" as the official email address of Okayama University. This address is set as your lifetime email address, so you can use it even after graduation.

Gmail login

http://mail.s.okayama-u.ac.jp/

4. University software

You can install the following software on your personal devices only while you are enrolled in the university. If you are no longer a student of Okayama University after graduation, please uninstall the software.
Anti-virus software (Trend Micro)
You may install up to three anti-virus software programs per person to your own PC, smartphone, or tablet, which can be used through the campus network.
Please refer to the following for details.
https://www.citm.okayama-u.ac.jp/citm/service/avs.html

Up to five units of the latest version of Office can be used per person on personally-owned devices. In addition, cloud services such as Microsoft Teams (web conferencing), Stream (video streaming), and OneDrive (online storage) are available for online classes and other learning environments.
For details, please refer to the following
https://www.citm.okayama-u.ac.jp/citm/service/ms.html

5. Use of University Computers and Printers

For some classes and online examinations (CBT), university computers for educational use are available at the Center for Information Technology and Management and three other locations on campus. Printers are also available at two locations in the university libraries and three at the Okayama University Co-ops.
University computers:
You can use these computers with your Okayama University ID. After logging in, you can access Microsoft OneDrive to share files and other information with your own computer.
(Location)
Center for Information Technology and Management 100, Medical Education Building 130, Interdisciplinary Education and Research Building 140

University Printers:
You can use the printers (multifunction printer) from your own PC or university PC installed at the University Co-op. The fee for the number of pages printed is paid with Co-op money.
(Printer locations)
Two units at the Central Library; one unit at the Shikata Branch Library; two units at Muscat Union, University Co-op; one unit at Pione Union; one unit at the Alumni Memorial Building, Shikata campus

6. Troubleshooting for other ICT services

If you have trouble connecting to the network, logging in to the university service, etc., contact the Center for Information Technology and Management using the inquiry form on our website.
https://msgs.ccsv.okayama-u.ac.jp/a/

7. Security and rules

All users are requested to follow the rules of the university, including the Okayama University Information Security Policy. In addition, read the following information carefully and take necessary security measures.
https://www.citm.okayama-u.ac.jp/citm/security/index.html
https://www.citm.okayama-u.ac.jp/citm/security/security_student.html
* Please note that in the event of a security breach, we may read your e-mails and analyze your access logs for investigation.

6. Libraries

The libraries consist of: the Central Library on the Tsushima Campus, the Shikata Branch Library on the Shikata Campus, and the Institute of Plant Science and Resources Branch Library in the Kurashiki area.
Refer to the website of the Libraries for further use of each library.
http://www.lib.okayama-u.ac.jp

The Central Library

The Central Library consists of the facilities in the three-story Main Building with the clock tower and the six-story West Building. Aside from the books and magazines necessary for learning, the library is equipped with about 500 seats, a Learning Commons where you can get engaged in discussions in groups, the Silent Area where you can concentrate on learning quietly, etc. Please make a choice of your learning styles.

Opening Hours / Closed Days

MON-FRI SAT, SUN, Holiday
Class periods 8:00~23:00 10:00~18:00
Closed periods 9:00~19:00 or ~17:00 Library closure

Closed Days: Entrance Examination Days, Library Organization Days (irregular), Year-end and New-year Days, general summer closed days.
※ For further details, refer to the Library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html

Entering and Leaving the Library

Enter by passing your Student ID Card over the admission gate. When you forget to bring your Student ID, you can enter by with the help of the clerks at the Lending and Borrowing Counter.
Push the bar at the exit to leave the library. When the alarm goes off, follow the clerk’s instructions.

Lending and Returning Books

Circulation Number and Period
Circulation (A total of materials) Lending period of books Lending period of magazines and audio-visual materials
Undergraduate students 10 books 14 days 3 days
Graduate students 15 books 14 days 3 days

※ Long-term lending is available during the long closure period.


Procedures for lending

Bring your student ID, and the materials you want to borrow, to the circulation desk. You can also complete the procedure with the automatic lending device.


Return Procedures

Bring the books to the counter by the return deadline. When the library is closed, return books into the ‘book drop’. When the return deadline is overdue, new lending, extensions of lending, or reservations cannot be made. Lending will be suspended for a period equivalent to the overdue period.


Reservations and Extensions

Reservations and extensions can be made through 'My Library' on the website of Okayama University Libraries. http: //www.lib.okayama-u.ac.jp
Reservations through 'My Library' can be made only for reference materials (books only) in the Central Library.

Major Facilities

We have arranged diversified facilities for students’ learning activities. For further details, ask at the circulation counter.
*In order to prevent the spread of COVID-19, some areas may not be available.

○ Learning Commons (first floor of the Main Building)
You can facilitate learning, while discussing with your peers.

○ Language Learning Space (first floor of the Main Building)
Fulfilling materials are available for language learning including books for extensive reading.

○Salto Floresta (second floor of the Main Building)
This is a learning space scented with the aroma of hinoki, or Japanese cypress produced in Okayama Prefecture.

○ Group Learning Rooms (third floor of the Main Building)
These are reserved spaces for group learning (Reservations are required.)

Shikata Branch Library

Shikata Branch Library, which has a wealth of medical science and life science materials, is on the Shikata Campus.

Opening Hours / Closed Days

MON-FRI SAT
Class periods 9:00~21:00 10:00~17:00
Closed periods 9:00~17:00 10:00~17:00 (Excl. Aug)

Closed Days:Saturday (only in August), Sunday, national holidays, library arrangement day (irregular), year-end and new-year days, and general summer closed days.
※ For further details, refer to the library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html
※ Students on the Shikata Campus can enter the library by special dispensation 24 hours a day. For details, please consult the Shikaka Campus Library homepage.

Entering and leaving the library

Enter by passing your Student ID over the admission gate. When you forget to bring your student ID, follow the clerk’s instructions.
Push the bar at the exit and leave the library. When the alarm goes off, follow the clerk’s instructions.

Lending and Returning Books

Circulation Number and Period
Books Bound magazines Unbound magazines Audiovisual materials
Period 14 days 7 days 1 day 3 days
Number of books 5 books

※ Long-term lending is available during the long closure period.

Procedures for Lending

Bring your Student ID and the materials you want to borrow to the circulation Counter. You can also complete the procedure with the automatic lending device.

Procedures for Returning Books

Bring the books to the counter by the return deadline. When the library is closed, make a return into the book drop. When the return deadline is overdue; new lending, extension, or reservations cannot be made. Lending is suspended for a period equivalent to the overdue period.

Reservations and Extensions

Apply to reserve materials at the Service Counter of the Shikata Branch Library. Extension can be made through 'My Library' on the website of Okayama University Libraries. (http: //www.lib.okayama-u.ac.jp)

The Institute of Plant Science and Resources Branch Library

The Institute of Plant Science and Resources Branch Library is in the Institute of Plant Science and Resources in the Kurashiki area, and materials related to Agriculture and Botany are abundant.

facade

inside

Opening Hours / Closed Days

Weekdays 9:00~17:00 (Use of the stack room 9:00~16:45)
Closed days:Saturday, Sunday, national holidays, year-end and new-year days, and general summer closed days
※ For further details, refer to the library opening schedules.
http://www.lib.okayama-u.ac.jp/services/hours.html

Entering and Leaving the Library

After filling-in an 'Application for Outsider Admission' you can enter.

Lending and Returning Books

We do not offer direct lending to outsiders. If you wish to borrow books, apply through the Central Library or the Shikata Branch Library. We do not lend magazines.